May 2019 Minutes Annual Parish Council Meeting
WALCOTT PARISH COUNCIL
PARISH OFFICE
7 Church Lane
Kirkby Green
Lincoln
LN4 3PF
PHONE: 07961 892 012
EMAIL: tracy.martin11@btinternet.com
WEBSITE: www.parishes/lincolnshire.gov.uk/WalcottnrBillinghay
MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AFTER THE AGM ON 9TH MAY 2019 AT ST OSWALDS CHURCH AT 7PM.
Present: PC S. Grantham (Chair) PC R. Scarborough (Vice Chair), PC S. Lawrence (Deputy Vice Chair) PC J. Pearson, PC G Flatters, PC J. Morris.
Also present: Tracy Martin (Clerk).
1. Public Forum.
1.1 None.
2. Apologies for Absence.
2.1 PC G. Black DC G. Ogden.
3. Election of Officers.
3.1 PC Simon Grantham was proposed by PC Richard Scarborough as Chairman and he accepted. He was seconded by PC Gillian Flatters.
3.2 PC Richard Scarborough was proposed by PC Jonathan Pearson as Vice Chair and he accepted. He was seconded by PC Simon Grantham.
3.3 PC Sarah Lawrence was proposed by PC Simon Grantham as Deputy Vice Chair and she accepted. She was seconded by PC Richard Scarborough.
4. Notes of the last meeting held on 21st March 2019 to be confirmed and signed as minutes.
4.1 It was resolved to accept the minutes.
5. Accounts approval External Auditor Governance Statement.
5.1 Certificate of Exemption signed and approved.
5.2 Annual Governance Statement was signed by the Chairman.
5.3 Accounting Statement approved.
6. Church Donation 2019/20.
6.1 It was decided to give St Oswald’s church the donation of £1200 towards the upkeep of the churchyard.
7. Catley Abbey sign.
7.1 Approval was given for the proof of the sign. The Clerk to contact the supplier with the go ahead.
8. CABD Donation 2019/20.
8.1. It was agreed that a donation of £50 is to be given to the local Citizens Advice Bureau.
9. Playing Equipment inspection.
9.1 It was agreed to have a ROSPA paly equipment inspection for 2019/20.
10. Financial Matters - Financial report and accounts for payments.
10.1 The Annual Parish Council Insurance is due for renewal on 1st June at a cost of £483.52.
|
Date |
Chq.No. |
Purpose of Expenditure. |
Invoice Nett. |
Recoverable VAT Amount |
Total |
|
|
1/4/19 |
000521 |
Purchase of Rubbish bin for Playground. |
£22.99 |
£0.00 |
£22.99 |
|
|
1/4/19 |
000522 |
Lincolnshire Assoc Local Councils Sub. 2019/20 |
£162.46 |
£0.00 |
£162.46 |
|
|
9/5/19 |
000523 |
G.S Grantham Grass cut – 15/3 |
£55.77 |
£11.15 |
£66.92 |
|
|
9/5/19 |
000524 |
Office 365 renewal 2019/20 |
£49.99 |
£10.00 |
£59.99 |
|
| 9/5/19 | 000525 |
T. Martin Salary/Expenses Inv.43 |
£284.42 | £0.00 | £284.42 | |
| 9/5/19 | 000526 | BHIB Ltd Ins. Renewal 2019/20 | £483.52 | £0.00 | £483.52 | |
11. Planning Applications –
11.1 19/0405/VARCON Approval of Planning Application for Land Adjacent 37 High Street.
12. Correspondence –
12.1 NKDC – Gina Johnson-Hirst. Email regarding ifootpath app.
12.2 NKDC – Debra Dawson. Email regarding dog fouling and powers available for issuing fines.
12.3 LCC – DCC Rob Kendrick’s monthly update.
12.4 LCC Chris Marsh – Email Re ‘Horse in paddock’ attack.
12.5 Clerks and Councils Direct – May 2019.
12.6 CPRE – Spring 2019 magazine.
12.7 Chair of ‘Friends of Walcott School’ – Email regarding fundraising to date for new playground surface.
13. Any other business to be discussed.
13.1 The state of the road surface at West End and Dene Lane is to be reported again to Rowan Smith at Highways and DC Rob Kendrick.
13.2 A letter from the Parish Council is to be sent to Dysons informing them of Walcott Schools fundraising efforts for a new playground surface.
13.3 The gate at Catley Abbey is to be mended and made good. PC Jonathan Pearson to sort.
13.4 The trees to the entrance of the Catley Abbey car park are to be cut back.
14. Date of next meeting.
The date of the next Walcott Parish Council Parish meeting will be held Thursday 18th July 2019 at 7pm at Cllr Grantham’s office. (Since changed to 25th July 2019)